Examples of visual aids for virtual and face-to-face presentations (2023)

Examples of visual aids for virtual and face-to-face presentations (1)So you've designed a great presentation. Now you want some examples of visuals to make your presentation more memorable or interactive. If that's the case, you've done well, Grasshopper. You've started looking at your images in the correct order. As a presenter, you always want to create your presentation first. Then create your visuals.

On the other hand, if you're starting your presentation design here, you might want to organize your thoughts first. Then go back.

In this session, I will give some examples of visual aids. Examples include face-to-face meetings where everyone is in the same room and virtual delivery. These means are really very different. So if you're using the same types of visuals for both, this session can help you better connect with your target audience.

Examples of visuals for face-to-face meetings and training sessions.

Let's start with some examples of visual aids for face-to-face meetings.

PowerPoint and digital visuals.

Presenters often think of PowerPoint as their only visual element these days. It's still a very important part of the presentation, so I'll be spending more time in this medium in the coming weeks.

PowerPoint has been around since the 1990s. Until recently though, the software hadn't changed much in over 20 years. Before laptops, presenters often had an old visual aid called a "slide projector". It was similar to an old movie projector. However, this version was filled with a series of small photographs printed on tiny transparent squares called slides.

Years later the "overhead projector" was invented. This allowed the presenter to place paper-sized transparencies in the projector to present. Presenters could now exchange bulleted photos and/or text. Also, the presenter could write about transparency.

So when PowerPoint came along, it was a digital version of both the slide projector and the overhead projector. Presenters would digitally create "slides" with markers and images as examples of visual aids.

That all changed when Prezi arrived on the scene. For a few years now, the online software Prezi has begun to exert traction in the visual aids market. The concept was simple. Make the aid visual... well... visual. It uses images and a zoom function. So instead of slides and bullets, Prezi used a canvas and images to create images for the presentation. The software then zoomed in on the image while the presenter provided the "text".

PowerPoint finally caught on. Now it has a zoom feature which is pretty cool. Below are some examples of what this Zoom feature can do.


Frames and posters.

Examples of visual aids for virtual and face-to-face presentations (2)There are other types of visuals that you might want to include as well. They will help you stand out from the "death by PowerPoint" crowd. In the "old is new again" category, I'm a big fan of posters and billboards as visual aids. While a great image in a slideshow can be a good image, when you press the next button it disappears. Signs and plaques, on the other hand, have greater longevity.

For example, I had a client who was preparing a sales presentation. They were competing to win a contract with a school district. In the past they have worked with hundreds of other districts. So they decided to create hundreds of board-mounted boards. In fact, they made one for each district they previously worked on. When they started the presentation, they placed all the frames in a U-shape around the walls of the presentation area.

As each presenter spoke, he removed one of the boards from the pile that corresponded to the story. Throughout the lecture, they told six success stories of these former clients. Since there were hundreds of other unused posters, the public naturally (correctly) assumed that there were hundreds of other success stories as well. It was a fantastic way to dramatize your experience.

Samples, templates, and demos as examples of visual aids.

If you're showcasing a product, a sample can be a great visual aid. Templates can be a great alternative if you're explaining a concept that hasn't been created yet. And finally, if you're explaining a service, a demo might be more illustrative.

  • A sample: If you watch the TV show Shart Tank, you'll see that inventors use samples as visual aids quite often. If you're presenting something physical, giving the audience something they can see, touch and feel adds value.
  • A model: Architects, marketers, and software engineers use this visual aid a lot. If you are proposing a solution and producing that solution is expensive, a template can be a good alternative. This will help the audience to create a visual picture of what you are suggesting without incurring a great deal of expense.
  • a demonstration: As a trainer, I use this a lot. For example, if I'm teaching a class on creating presentations, I often demonstrate the process myself. Or, if I'm teaching how to respond to hostile questions, I might have the group ask me difficult questions to demonstrate.

Your flyers are also a valuable visual aid for your audience.

A key point about delivering presentations is that you should limit your content to just the most important items. The more details, data or points you cover in a presentation, the less your audience will understand. As a result, a good brochure can allow you to provide your audience with additional details. Fortunately, even if you're not a great writer or graphic designer, there are some fantastic tools to help you out.

Canva is one of my favorite tools for creating images and brochures. You can import your corporate colors and logos. Then you can browse hundreds of design templates to make your flyers really professional. Don't worry about finding a design that matches your colors. You can change the colors of even an entire document in seconds.

If you like PowerPoint, you can also create great flyers. The advantage is that you can more easily match the style of your slideshow if you are using one.

The point, however, is that if you have a lot of content and little time to present, don't try to cram all the data into your presentation. Analyze your speech strategically and determine what is most critical to the audience. Then use a handout as a mechanism to deliver additional content to audience members. That way, if the listener wants to know more, they have access. If they don't, they'll enjoy the presentation more.

To read more on this topic, check outBrochure How to create the perfect presentation.This post has additional ways to organize and create great brochures.

A good story or example is often the best kind of visual aid.

Sometimes a visual aid is not visual at all. It can also be auditory. Just as I mentioned that a service demo is a "visual aid", sometimes a vivid description works better than an actual image. For example, a good story involves a different part of the brain than a photograph. Stories can also add emotion to your presentation.

The truth is that stories are very powerful visual aids. The audience has to pay attention to create the vision in their own head. Watch Will Smith captivate audiences with this simple story and create an emotional impact at the same time.

Often, speakers think things like, "Well, my experiences just aren't that interesting." Will Smith spent two minutes telling us how he built a brick wall. It's not a very interesting thing to talk about. That makes him interesting because it shows us what he was feeling. We are experiencing the event as if we were there ourselves. You can do the same in your presentations.

To read more on this topic, check out5 steps to a good storytelling.This post has additional ways to create and deliver great stories.

Examples of visuals for virtual meetings.

Your PowerPoint slides should have more images and action than a typical slideshow.

People tend to have a shorter attention span in virtual meetings. Because of this, I tend to use more images and change them more often. It makes the audience more involved.

For example, when I'm presenting in person, my slide might have three main bullet points and a single image. However, if I'm doing a similar presentation via a Zoom meeting or webinar, I'll probably use three images, one for each text. Also, I often hide my bullets or text until the image appears.

Some of you might be wondering, "Why not use multiple images in the face-to-face meeting as well?" Well, you could do that. However, when you're in the same room with your audience, you can use your voice, gestures, and movement to keep your audience's attention. These tools are much more powerful than visuals, so if you're in the same room, use your gestures and voice.

By the way, you don't need to overdo it. The key is to add some movement every minute or two. If you watch a good YouTube video, the producer will use small zooms in and out and change the angles of the video. They do this to keep the viewer interested.

However, if you are using a single webcam for your online meetings, you are missing out on many of your tools. So adding additional images and visuals can make up for some of that loss.

Videos or animations without sound can be very interactive visual aids.

PowerPoint and Prezi have great animations that you can use as one of those "flashy" moves. So instead of changing or adding images, you can zoom in on images as you reference them. Or you can move them slightly or "shake" them when referencing them. Prezi's original "zoom" feature is great for this.

However, recently, Prezi has created an entirely new platform calledpreview videothat's great. Basically, the slideshow or images are embedded on the speaker's screen. So instead of sharing your screen and displaying a slideshow, the visuals appear on the side of the speaker.

In addition to Prezi, there are several video animation apps that build on your images or animate them. what i use isrecord video🇧🇷 I use it because it was the first one I found years ago. However, there are several such apps, such as Doodley and Powtoon. However, there are many such apps.

The way you can use them is to add the image to your cartoon maker. Then ask the creator to draw or animate the image. You can make the drawing process last as long as you like. However, five to 10 seconds usually works fine. So instead of adding tons of extra images, you can make the images more interesting using some of these apps.

Live site visits.

Don't forget that because you are meeting online, you can also access additional information online. For example, when I meet with a potential client, I usually respond to his questions by goinghttps://www.fearlesspresentations.com🇧🇷 Instead of just quoting an expert who agrees with me, you can go to that expert's website.

By the way, when I do that, I already have the sites open in my browser. That way I can only share my screen. A little trick to do this is to click on the browser tab and open it in a new window. That way, when you look at Share My Screen, that webpage is available to be shared. (This makes sharing a little cleaner and more professional looking.)

Another tip here is to share videos with additional information or sometimes funny videos during breaks in sessions. When I teach virtual or remote presentation classes, I will give the class a 10-minute break every hour or so. Sometimes I open old clips from Saturday Night Live that correspond to the previous or next lesson. For example, if I'm teaching about enthusiasm, I'll show Chris Farley's old video where he pretends to be a motivational speaker.

Collaborative shared documents like Google Docs.

Spontaneity is a nice surprise on a virtual date. Sometimes it's better to move away from pre-built visuals and use something more instantaneous. For example, when my team meets to assign instructors for upcoming sessions, we use Google Calendar. The corporate calendar is a combination of all individual instructors' calendars. So when I share my screen showing this collaborative calendar, it's always unique.

It shows the whole group which of them are free during the time we are filling. If there are multiple instructors available, we can review assignments to make the distribution fairer.

We also have reports created on multiple worksheets. As team members enter their individual numbers, the data appears in the cumulative worksheet.

While this type of visual aid isn't as fun and exciting as some of the others, it can contribute to collaboration very effectively.

Boardroom discussions are examples of verbal visual aids.

As with stories and examples in face-to-face meetings, discussions between participants can replace the need for some visual aids. Zoom has the ability to split participants into meeting rooms. Participants are more likely to communicate in smaller groups. So if you split your meeting into smaller teams and assign each new team to solve an issue, you'll get better results. After a few minutes, close the meeting rooms. Finally, ask a spokesperson from each group to summarize.

This little technique fills the same need I mentioned when I suggested you add more images. Instead of the entire group listening to one person throughout the entire meeting, they shift their focus more quickly. Having multiple people present makes meetings more interactive.

If you would like more examples of visuals, let us know.

If you need help creating presentations or improving your presentations, invest in our virtual training. You get access to world-class public speaking coaches for hours on end. They customize the content to their specific needs. It's a very inexpensive way to develop presentation skills!

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